In this article we will explore the option of accessing the reports present in other’s My Folders. This will be useful when other developers who worked on objects leave the company and you don’t have the backup of existing code or you want to debug something which others have worked on who no more exists in the organization.
Note: This should not be treated as a workaround to access others confidential reports. Once you access other’s My folder, all objects in those folders will have your ID as latest update date and owner will also change.
In order to try this functionality you need to have the BI administrator privileges.
I have logged in with Robert.Jackman user.
Now, let me try to access the My Folders of Abby.Scott
Let’s first login to application and navigate to Tools > Reports and Analytics
Now click on Catalog and change the view from User View to Admin View
Now expand the Catalog Root to view the User Folders to access other users.
Now click on the intended user Abby.Scott and you see a message that you don’t have access “Invalid item /users/abby.scott.“
Now Click on User Folders and all folders will show up on the right hand side pane.
Navigate to that Abby.Scott folder and click on More > Properties.
Now Click on “Set Ownership of this item and all subitems“
Click OK after the properties are set.
Now Click on More > Permissions and add Full Control access to the Robert.Jackman user (logged in user or the user to whom you want to provide access to).
Once the access is set, we can see that Abby.Scott’s My folders can be accessed by Abby and Robert.
Now, when you access Abby.Scott’s folder you should be able to view the content successfully.
Please use this functionality with caution and don’t try to misuse this feature to intrude into other’s privacy.
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