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  • Post last modified:February 16, 2021
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You are currently viewing Accessing Reports in My Folders of other users (Locked/No more exist)
Accessing Reports in My Folders of other users (Locked/No more exist)
- Accessing Reports in My Folders of other users (Locked/No more exist)
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In this article we will explore the option of accessing the reports present in other’s My Folders. This will be useful when other developers who worked on objects leave the company and you don’t have the backup of existing code or you want to debug something which others have worked on who no more exists in the organization.

Note: This should not be treated as a workaround to access others confidential reports. Once you access other’s My folder, all objects in those folders will have your ID as latest update date and owner will also change.

In order to try this functionality you need to have the BI administrator privileges.

I have logged in with Robert.Jackman user.

Now, let me try to access the My Folders of Abby.Scott

Let’s first login to application and navigate to Tools > Reports and Analytics

Now click on Catalog and change the view from User View to Admin View

image 51 1024x168 - Accessing Reports in My Folders of other users (Locked/No more exist)

Now expand the Catalog Root to view the User Folders to access other users.

Now click on the intended user Abby.Scott and you see a message that you don’t have access “Invalid item /users/abby.scott.

image 50 1024x419 - Accessing Reports in My Folders of other users (Locked/No more exist)

Now Click on User Folders and all folders will show up on the right hand side pane.

Navigate to that Abby.Scott folder and click on More > Properties.

Now Click on “Set Ownership of this item and all subitems

image 52 - Accessing Reports in My Folders of other users (Locked/No more exist)

Click OK after the properties are set.

Now Click on More > Permissions and add Full Control access to the Robert.Jackman user (logged in user or the user to whom you want to provide access to).

image 53 - Accessing Reports in My Folders of other users (Locked/No more exist)

Once the access is set, we can see that Abby.Scott’s My folders can be accessed by Abby and Robert.

image 54 - Accessing Reports in My Folders of other users (Locked/No more exist)

Now, when you access Abby.Scott’s folder you should be able to view the content successfully.

image 55 1024x217 - Accessing Reports in My Folders of other users (Locked/No more exist)

Please use this functionality with caution and don’t try to misuse this feature to intrude into other’s privacy.